{"id":507,"date":"2024-09-02T12:14:38","date_gmt":"2024-09-02T18:14:38","guid":{"rendered":"https:\/\/blog.info-tech.co\/?p=507"},"modified":"2024-08-28T11:27:20","modified_gmt":"2024-08-28T17:27:20","slug":"creating-an-it-compliance-policy-the-7-things-you-need-to-consider","status":"publish","type":"post","link":"https:\/\/infotech.net\/blog\/creating-an-it-compliance-policy-the-7-things-you-need-to-consider\/","title":{"rendered":"Creating an IT Compliance Policy \u2013 The 7 Things You Need to Consider"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>Conducting business operations in the digital world is prone to security risks. Mitigating them would be impossible if you don\u2019t have an IT compliance policy.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Setting up a robust IT compliance policy in your business is more important now than ever. And it\u2019s because most organizations now depend on digitized services.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Online companies rely on e-commerce websites to do business by taking orders and receiving payments. Even brick-and-mortar organizations utilize software to perform various activities, such as order management and back-office accounting.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In such tech-driven environments, a lack of proper security measures jeopardizes the business leader\u2019s position. Their IT systems get abused, and their technology often becomes a source of scandals.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The only way to avoid this possibility is to create a strong IT compliance policy.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This article will cover key considerations when developing your system of IT compliance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">WHAT YOU NEED TO CONSIDER FOR IT COMPLIANCE POLICIES<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #1 &#8211; PEOPLE, PROCESSES, AND HOW THEY ALIGN TO TECH<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">IT compliance isn\u2019t just about technology \u2013 it also involves people and processes. And the reality is that many organizations focus heavily on their tech, resulting in failed audits due to their failure to consider the other two aspects. This makes the compliance world more complex.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Taking the correct approach can help ensure your enterprise abides by the necessary standards.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #2 &#8211; RELEVANT LAWS AND REGULATIONS<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Laws and regulations stipulate the policies that govern IT compliance requirements. Here are the most common ones:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Sarbanes-Oxley Act \u2013 regulating financial reporting<\/li>\n\n\n\n<li>The Gramm-Leach-Bliley Act \u2013 governing non-public personal information and financial data<\/li>\n\n\n\n<li>The Health Insurance and Accountability ACT \u2013 regulating health information that healthcare organizations process<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Ultimately, you can\u2019t start your compliance process without understanding the laws and regulations applicable to your organization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You should also ascertain the controls that apply to these laws and regulations. They are process-oriented and technical means to adhere to your policies.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are various industry and government standards that specify them, including:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Control Objectives for Information and Related IT&nbsp;<\/li>\n\n\n\n<li>National Institute of Standards and Technology&nbsp;<\/li>\n\n\n\n<li>Payment Card Industry Data&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">These can have a massive bearing on your sector. Therefore, make sure to familiarize yourself with all relevant controls.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #3 &#8211; RAISING EMPLOYEE AWARENESS OF THE IMPORTANCE OF THE POLICY<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/blog.info-tech.co\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-1024x683.jpg\" alt=\"\" class=\"wp-image-509\" srcset=\"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-1024x683.jpg 1024w, https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-300x200.jpg 300w, https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-768x512.jpg 768w, https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-1536x1024.jpg 1536w, https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-2048x1365.jpg 2048w, https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/jason-goodman-bzqU01v-G54-unsplash-1200x800.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>IMAGE SOURCE: <\/strong><a href=\"https:\/\/unsplash.com\/photos\/bzqU01v-G54\">https:\/\/unsplash.com\/photos\/bzqU01v-G54<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">One of the biggest threats to your data security is having untrained employees. Their actions can have a huge impact on cybersecurity. For instance, improper software upload, sharing, download, and storing can jeopardize critical information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The reality is, many employees opt for insecure data transfer methods due to their convenience. Some of the tools they use are personal emails, consumer-grade collaboration apps, and instant messaging. All of these are ideal targets for cybercriminals.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To prevent your business from becoming a victim, your users must learn and understand where various threats originate from. They should especially understand the actions that can give rise to vulnerabilities.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Making file sharing a top priority and investing in proper education demonstrates the significance of IT compliance. Your efforts can help team members willing to adopt the best practices in this field.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When developing your training plan, make sure to include several key topics:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How insecure file transfer methods expose your company to risks&nbsp;<\/li>\n\n\n\n<li>Avoiding phishing scams<\/li>\n\n\n\n<li>Precautions to exercise before using or downloading unsanctioned applications<\/li>\n\n\n\n<li>The conditions for using and creating strong passwords.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #4 &#8211; HOW YOUR IT POLICY ALIGNS WITH THE COMPANY\u2019S SECURITY POLICIES<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Aligning IT compliance with your business operations involves understanding the culture of your organization. For example, your environment can revolve around either processes or ad-hoc ways of doing things.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Enterprises aligning with the former are best off issuing in-depth policies to ensure compliance.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">By contrast, companies that match the latter require detective and preventive controls. They need to address specific risks associated with your policy. It helps various auditors understand why you\u2019ve deployed a particular control or decided to face certain risks.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #5 &#8211; UNDERSTANDING OF THE IT ENVIRONMENT<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">IT environments directly affect your IT policy compliance design. That said, there are two main kinds of environments:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Homogeneous environments \u2013 These consist of standardized vendors, configurations, and models. They\u2019re largely consistent with your IT deployment.&nbsp;<\/li>\n\n\n\n<li>Heterogeneous environments \u2013 The other type uses a wide range of security and compliance applications, versions, and technologies.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Generally, compliance costs are lower in homogeneous environments. Fewer vendors and technology add-ons provide less complexity and fewer policies. As a result, the price of security and compliance per system isn\u2019t as high as with heterogeneous solutions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Regardless of your environment, your policy needs to appropriately tackle new technologies, including virtualization and cloud computing.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #6 &#8211; ESTABLISHMENT OF ACCOUNTABILITY<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">IT policy compliance doesn\u2019t function without accountability. It entails defining organizational responsibilities and roles that determine the assets individuals need to protect. It also establishes who has the power to make crucial decisions.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Accountability begins from the top and encompasses executives. And the best way to guarantee involvement is to cast IT policy compliance programs in terms of risks instead of technology.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As for your IT providers, they have two pivotal roles:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Data\/system owners \u2013 The owner is part of your management team that\u2019s responsible for data usage and care. Plus, they\u2019re accountable for protecting and managing information.&nbsp;<\/li>\n\n\n\n<li>Data\/system custodians \u2013 Custodial roles can entail several duties, such as system administration, security analysis, legal counseling, and internal auditing.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">These responsibilities are essential for IT policy compliance. For example, auditors need to carefully verify compliance activity execution. Otherwise, there\u2019s no way to ensure the implementation is going according to plan.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">FACTOR #7 &#8211; AUTOMATION OF THE COMPLIANCE PROCESS<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your IT continually evolves and grows. Internal auditors can only review a small number of user accounts and system configurations.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Automation is the only way to ensure you can evaluate enough systems regularly.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">BREEZE THROUGH YOUR BUSINESS\u2019S IT COMPLIANCE<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Setting up well-designed IT compliance may be a long process, but it can make a world of difference in terms of business security. It keeps your business reputation intact and allows you to avoid penalties and fines.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, you\u2019ll need to pay special attention to several aspects. And one of the most significant ones is your IT provider.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If your IT isn\u2019t living up to its potential, you\u2019re bound to face compliance issues. This can cause tremendous stress and halt your operations.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Luckily, there might be an easy way out of your predicament. Schedule a quick chat with us to discuss your IT problems and find out how to get more out of your provider. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Contact us today to schedule a free technology assessment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">&#8212;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/unsplash.com\/photos\/person-sitting-front-of-laptop-mfB1B1s4sMc\" data-type=\"link\" data-id=\"https:\/\/pixabay.com\/vectors\/hacker-data-theft-hacking-8070189\/\" target=\"_blank\" rel=\"noreferrer noopener\">Featured Image Credit<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Article used with permission from <a href=\"https:\/\/thetechnologypress.com\/creating-an-it-compliance-policy-the-7-things-you-need-to-consider\/\" target=\"_blank\" rel=\"noreferrer noopener\">The Technology Press.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Conducting business operations in the digital world is prone to security risks. Mitigating them would be impossible if you don\u2019t have an IT compliance policy. Setting up a robust IT compliance policy in your business is more important now than ever. And it\u2019s because most organizations now depend on digitized services.&nbsp; Online companies rely on [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":508,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5,37],"tags":[],"class_list":["post-507","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-compliance"],"featured_image_url":{"thumbnail":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-150x150.jpg","medium":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-300x200.jpg","medium_large":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-768x512.jpg","large":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-1024x683.jpg","1536x1536":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-1536x1024.jpg","2048x2048":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-2048x1365.jpg","ultp_layout_landscape_large":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-1200x800.jpg","ultp_layout_landscape":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-870x570.jpg","ultp_layout_portrait":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-600x900.jpg","ultp_layout_square":"https:\/\/infotech.net\/blog\/wp-content\/uploads\/2024\/07\/christin-hume-mfB1B1s4sMc-unsplash-600x600.jpg"},"post_author":"Jose de Pando","assigned_categories":"Business, Compliance","mb":[],"mfb_rest_fields":["title","featured_image_url","post_author","assigned_categories"],"_links":{"self":[{"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/posts\/507","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/comments?post=507"}],"version-history":[{"count":2,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/posts\/507\/revisions"}],"predecessor-version":[{"id":521,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/posts\/507\/revisions\/521"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/media\/508"}],"wp:attachment":[{"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/media?parent=507"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/categories?post=507"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/infotech.net\/blog\/wp-json\/wp\/v2\/tags?post=507"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}